CANADIAN UNIVERSITY SOCIETY FOR INTERCOLLEGIATE DEBATE

Central Meeting: November 25, 2003

McMaster University

1. Call to Order

Meeting called to order by Emma Lowman, Chair at 2:30pm.

2. Roll Call and Voting Rights

Present

Emma Lowman, CUSID Central Vice-President

Wayne Chu, Executive Director

Carleton University

Concordia University

McGill University

McMaster University

Queen’s University

University of Guelph

University of Ottawa

University of Toronto, Hart House

University of Toronto, Trinity College

University of Waterloo (Full Directed Proxy)

University of Western Ontario

University of Western Ontario, Huron College (Proxy to Western)

University of Western Ontario, King’s College (Proxy to Western)

Wilfred Laurier University

York University

Motion to allow Leger Chief Adjudicator, motioned by Queen’s seconded by Western.

MOTION PASSED

2. Central VP Report

• Pleased to see progress in Central with the creation of new clubs.
• Lots of new things with DOFLD, including the startup of new clubs.
• Niagra College at McMaster University starting up.  Hope to encourage smaller schools to start clubs in the future.

3. Address from CA

• n/2 rule needs to be taken more seriously, not just by following letter of the law but bigger schools need to send more and better qualified judges.
• A policy is not necessarily required, but schools need to take into account of the reasons for the requirement and follow suit.
• Moreover, there is a greater effort to standardize and train judges.  While this is a good starting point, we need to do more.
• Perhaps we can look at Australian model.  This should not be expected to be a policy, but it should be considered especially with smaller schools popping up.

3. Call for bids for Central Novice Championship

Western bids for Central Novice

• Very similar to previous years.  See CUSIDnet for bid.
• 6 rounds, CP rounds, with a BP show round and information on both styles in packages
• On advice of Stephen Patel, will obtain video of good CP round to show between rounds.
• POIs encouraged
• Scoring range of 36-42, 38 average.
• Hardware as usual.
• No school cap, n/2 judging encouraged.
• Hopefully will get Stephen Patel again.
• 1/3 of tournament billeted on first come first serve basis.
• Accommodation to minors, Elephant & Castle on Saturday night.
• Will get food from good reputable place.
• Tournament to be held Oct 2 – 4.
• Registration cost of $90/billeted team, $165/hotel team.
• Same discounts as before.
• Discounts now only applies to cost of registration, not hotel costs.
• Tournament staff TBA with 2 equity officers (one of each sex), runners in every building before allowing novices at UWO to debate

Questions

Ottawa:            People who didn’t fill their time were not penalized

UWO:              Reinforce at judge briefing to emphasize filling your time

Mac:                Contingency plan for venues denying novices?

UWO:              Rare exceptional circumstance.

Mac:                Make sure that things are paper

MOTION CARRIES: 13 FOR, 3 ABSTENTIONS

MOTION CARRIES

4. Call for bids for Leger Cup

Motion to table to Nationals by McGill, seconded by Laurier

MOTION CARRIES

5.  Call for nominations for Central Vice President

Queen’s University, seconded by McGill University, nominates Aron Seal.

University of Western Ontario, seconded by Carleton University, nominates Mona Afrouz.

Presentations

Mona Afrouz

• TD at novice, 2^nd year in CUSID, previously debated in United States.
• Have leadership skills, and committed to job.
• Main focus is fundraising for Leger – Wants to make bid for Leger more competitive.
• Continuous sponsorship to keep schools from losing money.
• Second issue is double cohort – have wet-dry policy to encourage at least at title tournaments for minors to be able to participate.
• Third issue – communication between regional VP’s, especially since national execs are mostly based in Central.
• Important to make CUSID more united to lower weaknesses, better the strengths.
• CUSID as a whole is working well, we should not make drastic changes because they are not needed.
• If club execs need help, always available, but is willing to help.

Aron Seal

• Debating for a very, very, very long time.
• Main responsibility is representation and support for clubs.
• Experience at Queen’s helps clubs to find funding and support
• Representation – Have gone to debates in West, Central, East and US, and has gotten to know people in all regions very well.
• Main issue is all-ages access – recognizes need for access and does not want to trivialize issues.
• Mandate all tournaments to have all-ages access
• Have public discussion between clubs to discuss how to ensure all-ages access and hold events.
• Promoting HS tourneys – Very important to promote and we should collectively promote.
• French debating – attend new schools meetings, help DOFLD

Questions

Guelph:             Speak briefly on small schools and better judges coming out to tournaments.

Aron:                Reflected in platform – experience allows him to provide whatever help is needed.  Promoting HS tournaments helps clubs develop.  Regarding judges, we should give discounts to experienced judges.

Mona:              With experience as TD with novice, knows issues.  Encourage schools to come to novice first and help clubs run tournaments and then work on establishing.  Regarding judges, encouragement of big schools, discounts, create list of alumni and use it.

McMaster:       Regarding underage policies, how much jurisdiction do you actually have to enforce tournaments that are not sanctioned?

Aron:                The by-law is only with respect to title tournaments.  With non-sanctioned tournaments, CUSID has no direct say, but by promoting discussion, we will have more ideas to use.

Mona:              Encouragement is the key.  Requirement is not good because some clubs simply can’t do it.  Otherwise, will hinder bids.

McGill:             What role the VP central will play in BP debate?  Where do you see CUSID Central with BP.

Aron:                The issues have been discussed at length and have been dealt with ie. National BP Championships.  CUSID exec should analyze and listen to clubs.  By promoting discussion, clubs can better understand other clubs decisions and can make their own decisions.

Mona:              VP Central is only a liaison between National exec and members.  Listen the concerns and express those concerns to National Exec.  If Central wants more BP, convey that.  Communication more successful that way.

York:               Innovations on Central Canadian Championships?

Aron:                Depends on the school that hosts Leger.  VP Central should be resource and has to be involved or is available if the host decides to help.

Mona:              Lack of fundraising and judging pool is problem is why there are no bids.  If we improve these issues, more bids will result.

Aron Seal will be the CUSID VP Central for 2003 – 2004.

6.  New Business

No new business.

7. Adjournment

Meeting adjourned at 3:10pm.

CANADIAN UNIVERSITY SOCIETY FOR INTERCOLLEGIATE DEBATE

General Meeting: October 25, 2003

Hart House, University of Toronto

Minutes taken by Wayne Chu

1. Call to Order

Meeting called to order by Konrad Koncewicz, Chair at 12:30pm.

2. Roll Call and Voting Rights

Present

Konrad Koncewicz, President

Wayne Chu, Executive Director

Gaurav Toshniwal, Treasurer

University of Alberta

University of Calgary (Proxy carried by Alberta)

Carleton University

Hart House, University of Toronto

Huron College, University of Western Ontario (Proxy carried by McGill)

King’s College, University of Western Ontario (Proxy carried by McGill)

McGill University

McMaster University

Memorial University of Newfoundland (Proxy carried by Ken Johnston)

University of Ottawa English Debating Society

Queen’s University

Royal Military College

University of British Columbia

University of Western Ontario (Proxy carried by McGill)

University of Waterloo

York University

3. Additions to and Approval of the Agenda

Motion to allow a non-CUSID member to act as proxy motioned by UBC, seconded by Queen’s.

MOTION PASSED

Motion to add to the agenda section 6, allowance of hybrid teams to participate in CUSID sanctioned tournaments.  Motioned by Waterloo, no seconder.

MOTION FAILS

Motion to allow Ken Johnston to carry Memorial University of Newfoundland Proxy.  Motioned by MUN, seconded by UBC.

MOTION PASSED

4. Approval of Previous Minutes

Motioned by UBC, seconded by Hart House

MOTION PASSED

5. Oral and Written Reports

• President
  • Most of work is administrative, especially scheduling.
  • Motivated by disputes in Central between Hart House and Queen’s over weekends.  Doesn’t really apply to other regions, due to space between tournaments.  Thanks to Gavin, and James for helping out.
  • New provisional members, with new clubs in East.  Mount Allison is now active (Schedule A school), King’s College in Halifax is provisional.
  • Dawson College (CEGEP) is working to become a provisional member, as well as Lakehead University.
  • Ombudsperson committee difficult to appoint.  Seems to have negative connotation.  Not all positions filled all at once.  Delay to September was to attempt one announcement at once for all positions.
  • Regarding controversy on World’s listservs: issue regarding block voting ignored as issue was a non-issue.  Regarding censorship with Singapore schools, NTU was not involved in incident.  Letter was sent to NTU, and response explained that government is not interfering in their running of the tournament.
  • Regarding Zagreb, pushed for a Canadian DCA.  Zagreb felt that they would appoint according to their interests as National viewpoint would be biased.  Happy, however, with their choice of North American DCA.
  • Talked with Angelo Carusone from APDA to improve standing with NorAms.  Angelo is also the representatives of the America’s on WUDC.
  • Letter sent out to Canadian High Commission to host reception for Canadian debaters at World’s.  No response yet.
  • Continue to work to try to get surplus.  Continuing to create CUSID training kit for all regions’ styles.

QUESTIONS:

• • UBC – talked to Nick yet?  PRESIDENT: Not yet.  Zagreb is taking place next year and most of the current efforts focused on Singapore.
  • OTTAWA – Regarding scheduling, releasing schedule in summer months is not helpful and executives aren’t active yet.  Perhaps we should move everything back by one or two weeks in the fall semester?

• Executive Director
  • (See written report).

• Treasurer
  • Regarding bank, they have a funny way to transfer accounts.  Account was transferred to Peterborough instead of Montreal.  Cleared up just now so CUSID can now provide reimbursements.
  • Regarding surplus, the money was sent via a bank draft but lost.  Not very worried as draft was addressed to CUSID and cannot be cashed except by us.  We don’t know where it is, but we will keep everyone informed.
  • We’re not near the number of 33 paid schools yet, but expected to reach that number by Nationals.

QUESTIONS:

• • OTTAWA – Bank charges are high? TREASURER: Doesn’t think we can get a cheaper account as this is the minimum business account and bank has been charging this for years.

• Director of French Language Debate
  • (Gaurav presenting on behalf of DoFLD)
  • Two major things: Been actively involved in getting clubs in Quebec to join CUSID.  Sherbrooke is hosting a French tournament in February and DoFLD encourages everyone to attend.
  • No host for French Nats yet and no one has volunteered.  November 1^st deadline to obtain host.  Afterwards, DoFLD might look at hosting Nats without a host school.  Concordia has offered to donate rooms.

• Regional Vice-Presidents

VP Western

• • Nothing to report.

VP Atlantic

• • Nothing to report

VP Central

• • Major points: Mac will be posting Leger info before Chancellor’s.  At Leger, there will be a central meeting where the VP Central will elected, Novice and Leger bids will be elected.
  • Proud of Ottawa for hosting a good tournament, and will be at Queen’s and Leger.

6. By-Law Amendment Motions

1. Creation of a CUSID British Parliamentary Debating Championship;

CUSID Sanctioned Tournament Allocation Rule

1.    CUSID-sanctioned tournaments shall be the Regional Novice Tournaments, the National Championship, the French National Championship, the British Parliamentary Debating Championship and the three Regional Championships.

4. the British Parliamentary Debating Championships will be held during the Fall Semester, preferably October or November. The format of this event shall follow that practiced at the World Universities Debating Championship.

Eligibility and Representation Rule

2. Not withstanding Section 1, debaters will not be required to be a representative of a full or provisional member of CUSID in order to attend the British Parliamentary Debating Championships.

Amend clause 7:

(7) Hybrid teams are prohibited from participation in CUSID-sanctioned tournaments, except in the case of the British Parliamentary Debating Championship.

Motioned by CUSID President, seconded by Alberta

DISCUSSION

• Motioned in response to growing interest in BP.
• Motion acknowledges demand (3 BP tournaments in schedule) and acknowledges interest in World’s.
• Also ensures that BP tournament will happen for World’s Prep, and encourages other regions to get involved in hosting.

QUESTIONS

OTTAWA:

Bid process?

PRESIDENT:

Same bid process as other sanctioned tournaments.

ALBERTA:

Is this a National BP Championship or an official World’s prep?  Seems odd that Britains would be able to win a National Championship.

PRESIDENT:

Meant more as ingraining a World’s Prep.  Think of it as more of a Canadian BP Open.  Sanctioning will also encourage more international participation which would enhance the tournament.

MCGILL:

1 or 4 tournaments?

PRESIDENT:

1 sanctioned tournament per year

ALBERTA:

Hybrids allowed?

PRESIDENT:

No hybrids allowed as per current rule.

YORK:

Dino’s allowed to participate?

PRESIDENT:

Rules regarding sanctioned tournament participation and perhaps World’s eligibility rules will apply.

OTTAWA:

It might be useful to allow hybrids and dinos.

PRESIDENT:

We can amend eligibility rule if so desired.

Add to clause 8 under Eligibility to rule to allow hybrids for BP Championship.  Motion is friendly, so amended.

HART HOUSE:

Will this hurt other BP Tournaments?

PRESIDENT:

We feel that this may encourage smaller schools to attend that normally would not attend a BP tournament.  This will not hurt other BP tournaments.

ALBERTA:

Why would be people go to be slaughtered by dinos?

PRESIDENT:

Intent of the tournament was not for dinos to attend.  Perhaps we should look into that and add caveats for participation.

UBC:

A lot of tournaments get lots of people (incl. international teams) by having hybrids.

ALBERTA:

Likes ideas of creating world’s type of environment, but why does CUSID itself have to have BP National Championships in addition to the National Championships?

PRESIDENT

Feels that prestige of Nationals will not be taken away by having this tournament.

Motion to close debate motioned by UBC, seconded by Ottawa.

Motioned passed.

MOTION PASSED WITH 9 FOR, 2 AGAINST, 5 ABSTENTIONS

B.     Amendment to the Eligibility and Representation Rule, Section 1 Exemptions for Regional Novice Tournaments and the French National Championship

3. The Executive may grant an exemption to section 1 if the following conditions are met:

(a) the debater attends a post-secondary institution in Canada,

(b) the debater’s post-secondary institution is neither a full nor provisional member of CUSID,

(c) the tournament is either a Regional Novice Tournament or the French National Championship.

Motioned by CUSID President, seconded by UBC.

DISCUSSION

1. • Schools in Quebec do not have a formalized structure, and there is a resistance to form clubs and join CUSID.  Feeling that French Nationals should have open policy to increase depth.
   • Regarding Novice, a de facto exemption already exists as most schools participating are not members in good standing anyways.

Motion to close debate motioned by UBC, seconded by Waterloo

Motion passed.

MOTION PASSED WITH 13 FOR, 0 AGAINST, 3 ABSTENTIONS

C.     Amendment to the Budget and Account Rule, Striking Section 5

5. Ratification of any spending proposal of the CUSID surplus requires a two-thirds vote at a general meeting.

Motioned by CUSID President, seconded by UBC.

DISCUSSION

• By-law can be repealed with a simple majority, so it’s a silly by-law.  This is simply a cleanup of the by-laws.  Executive has no intent to spend the surplus.
• Plus, we have another surplus, so there is no reason why there should be two different types of surplus.

McMASTER:

This has been in effect since last March, and we should let this run for a year and see how it runs its course.

TREASURER:

It’s not the intent of the by-law at issue, but the structure.  It is putting a standard on two different types of surplus, and this can be repealed easily anyways.  CUSID spending must be approved the members anyways.

Motion to close by Alberta, seconded by McGill.

Motioned passed.

MOTION PASSED, 12 FOR,  3 AGAINST, 1 ABSTENTION

D.     Motion to Re-number

May the by-laws be re-numbered in a logically consistent manner to reflect any alterations made at this General Meeting of CUSID.

Motioned by UBC, seconded by RMC.

MOTION PASSED UNANIMOUSLY

7. New Business

A.     Approval of the 2003-2004 CUSID Budget

DISCUSSION

OTTAWA:

The figures for trophy engraving, those are for all title tournaments, correct?

TREASURER:

Yes.

OTTAWA:

Trophy repair?

TREASUER:

Costs just for CUSID West.

Motion close debate and move to approval motioned by Hart House, seconded by Ottawa.

Motion passed.

MOTION PASSED UNANIMOUSLY

B.     CUSID Code of Conduct

DISCUSSION

1. • In White Paper, the committee made recommendation to create official Code of Conduct in 2003.  Want to look into a committee.  Will include ombudspeople and will have discretion to form as needed.
   • Committee should report back at nationals.

Motion to close debate motioned by UBC, seconded by McMaster.

Motion passed.

MOTION PASSED

C.     Potential Reforms for the North American Debating Championships

DISCUSSION

PRESIDENT:

• We feel that NorAms prestige is not befitting an international tournament.  When CUSID hosts it, APDA complains and vice versa.
• There are issues such as costs.  This rests on the bidding process.  Other national organization is not involved when selecting a host.
• Want to reform along lines of other international tournaments.
• Want to focus on bidding process.  Questions about a bid are then are answered in bidding process.  Hearing details one month before is inadequate.
• We should aspire to level of Australia/Asian, European Championships.   We will keep the international rotation in place, but bid for NorAms at NorAms.  All schools should have some kind of vote.
• Working on most appropriate and fair voting scheme to keep things equal.

UBC:

Having been to 2 NorAms in the states, this is necessary.  Voting is most important aspect.

OTTAWA:

Style is major issue.  Host currently dictates format.  In World’s, the style is, for example, different than Cambridge and Oxford.  For NorAms, we don’t necessarily need a style change, but we must look at judging.  Perhaps we should adopt a neutral third style.

QUEEN’S:

Queen’s has enough trouble teaching different styles as it stands.  Teaching a third style may not be feasible.  But looking at voting in the bid process is a good start.

PRESIDENT:

We should also work to formalize the position of DCA in tournament.  Hoping Queen’s appoints one.  We may have to rework MOU from scratch.

HART HOUSE:

Keep in mind the clubs that don’t go to NorAms.  Canadians who don’t go to States should still be able to vote for the Canadian NorAms.

OTTAWA:

If we can’t agree upon style, would we entertain alternating between different styles in in-rounds?

QUEEN’S:

Style not really issue that can be bridged as it the issue rests on judging.  Judging is not going to change.  Style is a concern, but no viable solution.

TREASURER:

Regarding absent votes, can have proxy system.

UBC:

Style issue is best addressed if there’s a formalized bidding process.  Bids should have style description.  That should take care of it.

OTTAWA:

Paneling Canadian and American Judges?  Should be in bid process.

QUEEN’S:

Queen’s will be doing that.  Perhaps best to have consulting system.  However, Queen’s is independently addressing these issues.

Motion to close debate on topic.

Motion passed.

8. Adjournment

Motion to adjourn meeting motioned by UBC, seconded by Alberta

MOTION PASSED

Canadian University Society for Intercollegiate Debate

General Meeting
Saturday March 15 and Sunday March 16, 2003
Dalhousie University

MINUTES
(Taken by Carissa Whiteman)

1. Call to Order

Present:
PRESENT:
TJ Adhihetty, President
Carissa Whiteman, Executive Director
Allan Ferriss, Treasurer
James Crossman, VP Western
Emma Lowman, VP Central
Gavin Magrath, VP Atlantic
Erik Eastaugh, Director of French Language Debate

Acadia University – Alexa Smith
Carleton University – an Michael Powell
Concordia University – Gaetano Cecere
Dalhousie University, Sodales – Megan de Graaf
Memorial University – Mary Ryan
McGill University – Konrad Koncewicz
McMaster University – Adam Barker
Queen’s University – Will Hutcheson
Royal Military College – Jessica Davis
St. Thomas University – Mike Collins
University College of Cape Breton – Patrick McNeil
University of Alberta – Helen McGraw
University of British Columbia – Michael Kotrly
University of Calgary – Michael James
University of Guelph – Heather Keyes
University of New Brunswick – Devin Keating
University of Ottawa – Erik Eastaugh
University of Saskatchewan – Tamara Harder
University of Toronto, Hart House – Ducan Plaunt
University of Toronto, St. Michael’s College – William Dun
University of Western Ontario – Jenn Knoll
University of Western Ontario, King’s College – Beth Hopkins

Marianopolis College – carried by McGill University
University of Waterloo – carried by Guelph University
University of Western Ontario, Huron College – carried by the University of Western Ontario
York University – carried by McMaster University

2. Roll Call and Voting Rights

3. Approval of the Agenda

-addition of 6j (Motions)
-motioned for approval motioned by Dalhousie University and seconded by Queen’s University.
PASSED

4. Approval of Minutes from Previous Meeting

-motioned for approval motioned Carleton University and seconded by University of Guelph.
PASSED

5. Oral and Written Reports

• President (TJ Adhihetty)
  –see written report

• Executive Director (Carissa Whiteman)
  –see written report

• Treasurer (Allan Ferriss)
  -all finances are in order, and records have been updated
  -CUSID is still waiting for payment of membership fees as there is record of 19 members and 18 have paid
  -in terms of the budget, banking fees totaled $10.00 and there was no cost for office supplies.
  -costs incurred include the website domain renewal and trophies
  -the surplus will be obtained

• VP Atlantic (Gavin Magrath)
  -there has been an increasing trend of more active Atlantic debaters.
  -will be making requests for teaching materials to provide to the region and for developing debating societies

• VP Central (Emma Lowman)
  –see written report

• VP West (James Crossman)
  -Hugill Cup was larger and more competitive than previous years
  -Pacific Cup at UBC was also quite successful
  the previously misplaced McGoun Cup was found at Stellenbosh World’s
  -will be continuing to work on revitalizing smaller clubs in the region

• Director of French Language Debate (Erik Eastaugh)
  -was reappointed for the 2002-2003 term and has continued to promote French debating in CUSID
  -no host thus far for French Nationals for next year
  -in regards to expanding interest of French debating to non-central regions it will be encouraged, but the difficulties are recognized.

6. Motions

a. Amendment of ss.2, 3, 4, of the Constitution – Purpose of CUSID

2.     CUSID is a federation of Canadian post-secondary debating societies.
3.     The purpose of CUSID is to:

a. promote a forum for post-secondary students to exchange ideas through debate and public speech
b. establish standards in the areas of debate, public speech, individual and society conduct, tournament organization, judging, tournament eligibility, and other applicable topics,
c. provide collective resources to its members,
d. assist in the formation of post-secondary debating societies across Canada,
e. represent the interests of Canadian debaters internationally,
f. annually sanction: two National Championships, in both English and French, Regional Championships and Regional Novice Tournaments.

4.     The purpose of CUSID is founded on the goodwill of each member and their shared commitment to fulfill this purpose.

-motioned for approval motioned by McGill University and seconded by Queen’s University.
PASSED

b. Amendment to the Eligibility and Representation By-Law – Novice Status

ELIGIBILITY AND REPRESENTATION RULE

10. An individual shall be excluded from claiming novice status if the individual.

(a) has competed in the debating portion of one or more post-secondary level debating tournaments hosted by a CUSID member in any previous year, or
(b) has competed in the debating portion of one or more post-secondary level debating tournaments recognized by the American Parliamentary Debate Association, National Parliamentary Debate Association (United States), World Universities Debating Council, or any other national or international debating organization recognized by the President. Such participation shall have taken place in any previous year.

Furthermore, to be excluded from claiming novice status, the individual must have been a registered post-secondary student, or was representing a post-secondary institution or a CUSID member at the time of their participation in (a) or (b).

11. If there are questions as to eligibility or novice status, the President, in consultation with the rest of the Executive, shall determine the status of the individual. The method of appeal of the President’s ruling shall be a motion passed by the CUSID membership.

CONFIRMATION VOTE

1. To be eligible to attend CUSID-sanctioned tournaments and, as far as is enforceable, any other tournaments, a debater must be both a representative of one of CUSID’s full or provisional members and a registered student at an academic institution represented by that CUSID member. Furthermore, a registered student is either a full or part-time student in a program working towards a degree. A students’ official status is verified by a letter from the registrar of that institution.

-motioned for approval motioned by University of Ottawa and seconded by Queen’s University.
PASSED

c. Amendments to the Constitution and New By-Law – Position of the DoFLD

37. Any resolutions adopted at an informal meeting are advisory only, and are not binding on the membership, except the election of the Director of French Language Debate.

38. The Executive shall be composed of the President, Executive Director, Treasurer, Director of French Language Debate, and three Vice-Presidents, one from each of the three regions.

45. The Director of French Language Debate shall

a. promote and represent CUSID to CEGEPs and other post-secondary institutions with bilingual and francophone students;
b. relay the concerns of bilingual and francophone members to the Executive;
c. oversee the organization of the French National Championship, and aid in its promotion;
d. submit an interim report for each issue of the newsletter;
e. submit an annual report, preferably at the National Championship;
f. serve as Chair of the informal meeting at the French National Championship.

47. The Director of French Language Debate shall be elected each year at an informal meeting called for such a purpose at the French National Championships.

51. Impeachment proceedings must be commenced by way of a petition to the Executive. Where such proceedings concern the President, Executive Director, Treasurer, or the Director of French Language Debate such a petition requires signatures in the number of twenty-five percent of the full members. Where such proceedings concern a Vice-President, such a petition requires signatures in the number of twenty-five percent of the full members in the respective region. Only members in good standing can sign such a petition.

52. Upon commencement of the impeachment proceedings concerning the President, Executive Director, Treasurer, or the Director of French Language Debate, the Executive shall hold a general meeting, called for the purposes of impeachment, as soon as possible. The membership shall decide, at such a general meeting, whether a member of the Executive will be impeached. A resolution to impeach must pass by a two-thirds vote.

-motioned for approval and open vote motioned by University of Guelph and seconded by University of Ottawa.
PASSED UNANIMOUSLY

d. Amendments to the Outcomes By-Law – Allowing Consensus Judging, moved by University of Alberta

OUTCOMES RULE

1. Adjudication may be by secret ballot or by consensus; the method of adjudication shall be made clear in the tournament invitation and briefings.

2. If adjudication is by secret ballot, the following rules shall apply:

a. In determining the outcome of a debate, each judge shall have one vote;
b. If a judge awards a higher point total to one team than to the other, the judge shall be deemed to have voted for that team. If a judge awards an equal point total to both teams, the judge shall be deemed to have voted for the Government;
c. If the result of the vote of the judges is a tie the Government shall be deemed the winner;
d. These rules do not apply to public or open rounds which combine the results of a panel of judges and a House vote.
e. Adjudicators may confer upon and discuss the debate with each other at the discretion of the tournament director(s).

3. If adjudication is by consensus, the following rules shall apply:

a. One adjudicator in each room shall be appointed Chair;
b. Adjudicators shall confer upon and discuss the debate with the Chair and other adjudicators;
c. The adjudication panel shall determine the winning team;
d. Each judge shall award speaker scores individually although the panel may confer on the matter;
e. The adjudication panel shall attempt to agree on the adjudication of the debate;
f. Should the adjudication panel be unable to arrive at a consensus, the decision of the chair shall prevail;
g. Adjudicators may register a dissenting opinion with the Tournament Director.

4. This by-law applied to CUSID-sanctioned tournaments and, as far as is enforceable, to all other tournaments.

-motioned for approval motioned by University of Guelph and seconded by University of Ottawa.
PASSED

e. New Bid Requirements By-Law

BID REQUIREMENTS BY-LAW

1. A bid for a CUSID-sanctioned tournament must include information regarding:

a. Debating Style & Format for all the days of the tournament including, but not limited to:
-type of resolutions being used (e.g. straight, squirrelable, or tight-linked),
-whether points of information will be permitted,
-whether there will be protected times during constructive and rebuttal speeches
b. Tabulations System for the all days of the tournament including, but not limited to:
-description of the computer program,
-method of pairings,-constraints being used in pairings,
-method of pull-ups in pairings,
-method of selecting government and opposition positions,
-method of ranking individual speakers and awarding speaker awards
c. Awards being presented to competitors.

2. A bid for a CUSID-sanctioned tournament should, wherever possible include information regarding:

a. The Debating Society including, but not limited to:
-the history of the society,
-current membership size,
-expected membership size during hosting of the tournament,
-previous tournament hosting experience of the society
b. Judging for all the days of the tournament including, but not limited to:
-description of local judging pool
c. Fees & Judge Requirements
d. School Cap
e. Entertainment including, but not limited to: Non-Drinking & Underage events
f. Accommodations
g. Awards being presented to competitors
h. Tentative Dates & Schedule
i. Possible or tentative Tournament Staff – specifically Tournament Director, Chief Adjudicator, Tabs Coordinator, Equity/Complaints Officers (different person for each position)

3.    A member successful in its bid to host a CUSID-sanctioned tournament is bound by the bid at the time of acceptance by the membership. Furthermore, commitments made at the meeting where the bid selection takes place will be considered part of the bid and therefore binds the successful bidder. Changes to or deviations from the bid require the approval of the Executive for the National and North American tournaments and the regional VPs for regional tournaments, three weeks prior to the tournament commencing.

4.    The Executive may stipulate further required bid information prior to the bid selection meeting.

-some discussion and amendments to the proposal
PASSED

**Adjournment for Saturday March 15, 2003 **

-motioned for approval motioned by University of Saskatchewan and seconded by Dalhousie University.
PASSED

**Continued Sunday March 16, 2003**

f. Confirming vote of previous amendment to the Eligibility and Representation By-Law

TERMINATION AMENDMENT TO THE CONSTITUTION

8. In the situation where a CUSID member has not participated in any CUSID sanctioned tournament for four consecutive years or has not been a member in good standing of CUSID for four consecutive years, that member will be automatically removed from Schedule A of the CUSID Constitution and will lose all accorded privileges. It is highly encouraged that the dormant member reapplies to gain status as a CUSID member and subsequently become a member in good standing.

-motioned for approval motioned by University of Western Ontario, Huron College and seconded by McMaster University.
PASSED

g. Amendment to s. 17 of the Constitution – Change to Email Address

17. On submission of a list of executives, with email addresses and phone numbers, to the President and on payment of the membership fee for the year, full members will become members in good standing for the duration of that year.

h. Amendment to s. 55, 57 of the Constitution – Two Weeks Advance Notice of Texts of Amendments.

55. The membership has the power to enact, amend, or repeal by-laws, by majority vote.  This power can only be exercised at a general meeting. Such a meeting must have been called for the purpose of considering such an amendment and the full text of the amendment must be provided to the membership two weeks in advance of the meeting. Notice of the meeting shall be in accordance with section 62 of this Constitution (NOTICE OF A MEETING).

57. This constitution shall only be amended by a two-thirds vote at a general meeting.  Such a meeting must have been called for the purpose of considering such an amendment and the full text of the amendment must be provided to the membership two weeks in advance of the meeting. Notice of the meeting shall be in accordance with section 62 of this Constitution (NOTICE OF A MEETING).

-motioned to omnibus sections (6g, h,) motioned by McGill University and seconded by McMaster University.
ALL PASSED

i. Motion to Repeal DoFLD By-Law and Re-Number the Constitution Accordingly

MOTION TO REPEAL AND RE-NUMBER

Motion to repeal the Director of French Language Debate By-Law and re-number the Constitution accordingly after the inclusion of ss. 45, 47.

-motioned for approval motioned by Carleton University and seconded by McGill University.
PASSED

j. Motion to Regulate Surplus Spending moved by Western

Ratification of any spending proposal of the CUSID surplus requires a two-thirds majority at a general meeting.

-motioned for approval motioned by the University of Western Ontario and seconded by McMaster University
PASSED

7. New Business

1. Selection of the 2004 North American Championships host
   -both Queen’s University and McGill University compete to bid.

Bid Outlines
Queens
-6 rounds with 1 random round
-100 team cap but no school restrictions
-judging with no n-rule
-incentives for alumni to help
-adjudicators exam (for both Canadian and American judges)
-multinational panels
-discussion judging
-underage friendly
-discounts for small schools and far schools

McGill
-judging at McGill is deep
-school has strong experience with APDA
-will work to improve relationship between CUSID and APDA
-fee is maximum $250 CDN but will endeavor to fundraise and reduce the price
-entertainment – Molson room, Thursday and Friday night social events
-hosting NorthAms will help McGill in pursuing the larger bid of World’s in 2 years

Questions
-judges discounts to McGill
-timing for judges briefing to Queen’s
-consensus judging
-legitimacy of link between NorthAms next year and Worlds later to McGill

-vote:
Queens – 15
McGill – 5
2004 North American Championships will be hosted by Queen’s University

b. Selection of the 2004 National Championship host

McGill
-Winter Carnival will still happen
-no split rebuttal but possible PMRE
-DCAs from each region
-entertainment – perhaps not the Molson room but an alternate venue with a full open bar
-can’t commit to decent price
-discounts (billeting) to those coming far
-same judging requirement as proposed in NorthAms bid (n/2 rounded down)

-vote:
Favour – 19
Against – 1
2004 National Championships will be hosted by McGill University

8. Elections

1. President
   -both Adam Barker (McMaster University) and Konrad Koncewicz (McGill University) compete.

vote:
Adam Barker – 9
Konrad Koncewicz – 11
Konrad Koncewicz will serve as CUSID’s President for 2003-2004

b. Executive Director
Wayne Chu (Carleton University) will serve as CUSID’s Executive Director for 2003-2004

c. Treasurer
Gaurav Toshniwal (McGill University) will serve as CUSID’s Treasurer for 2003-2004

d. Confirming the Director of French Language Debate
Guy Philippe Allen Bouchard (McGill University) will serve as CUSID’s Director of French Language Debate for 2003-2004

9.    Adjournment

NOTE:  McMaster University will hold the CENTRAL CUSID regional tournament and University College of Cape Breton will hold the ATLANTIC CUSID regional tournament as decided after Adjournment.

Canadian University Society for Intercollegiate Debate
Central General Meeting
Saturday, November 16, 2002
Carleton University

MINUTES
(Taken by Carissa Whiteman)

1. Call to Order

PRESENT:
TJ Adhihetty, President
Carissa Whiteman, Executive Director
Zara Lam, VP Central

Carleton University
Concordia University
Guelph University
Hart House (UofT)
Huron College
Kings College
McGill University
Queen’s University
RMC
University of Ottawa
University of Western Ontario
Waterloo University

2. Central Update

-This was covered in the last CUSID meeting
REVIEW:
-transportation for World’s has been arranged
-there has been an increase of schools (Tyndale / Windsor)
-implementation of equity officers (suggested for all Central tournaments in the coming years)

3. Bids for CUSID Central Novice Tournament

-review of bid from the University of Western Ontario

-hotel / billeting options
-POIs encouraged
-two equity officers (one male and one female)
-underage policy
-costs (approximately $90.00 / team (billeting) and $165.00 / team (hotel), $95 / judge (hotel))
-traditional discounts

-motioned for approval by McGill and seconded by McMaster.
PASSED

4. Bids for CUSID Central Leger Tournament

-bid by Carleton

-judging n/2
-costs (approximately $192.00 / team)
-equity officers
straight / tight resolutions
-underage policy

-motion to defer until 2003 Nationals by Carleton and seconded by Queens
PASSED

5. Other Business

• Guelph Novice
  -date changed to March 28, 2003 (after Nationals)

• Concordia is back!
  -planning on holding a tournament in the future (this year)
• McGill’s Winter Carnival
  -registration will be deferred until December to accommodate fundraising objectives
• TJ (President)
  -finally agreed with APDA for judges (1 judge will be sent with accommodations, food and travel and will be 1 senior debater)
  -ombudsperson application will be due November 26, 2002
  -outlined requirements for tournament bids and there may be a possible expansion of this into a bylaw
  -RMC will be holding French Nationals February 28 to March 2, 2003

6. VP Central Elections

CANDIDATES
Mike Curry (Waterloo)
Jenn Knoll (Western)
Emma Lowman (McMaster)
Theo McLaughlin (McGill)

-congratulations to Emma Lowman of McMaster University

7. Meeting Adjourned

Canadian University Society for Intercollegiate Debating

General Meeting: November 2, 2002
Chancellor’s Cup, Queen’s University

1. Call to Order

Present:
TJ Adhihetty, President
Carissa Whiteman, Executive Director
Allan Ferris, Treasurer
Zara Lam, VP Central

Acadia University (carried by RMC)
Carleton University
Marianopolis
McGill University
Queen’s University
Royal Military College
Trent University
University of Alberta
University of Calgary
Ottawa University, EDS
Hart House, University of Toronto
St. Mikes, University of Toronto
University of Waterloo
University of Western Ontario

2. Additions to agenda

No additions to agenda.

3. Approval of the agenda

-motioned by Ottawa and seconded by Queen’s.
PASSED

4. Approval of the minutes from pervious meeting

-there are no minutes from the previous meeting (General Meeting at 2002 Nationals, British Columbia).

5. Reports

• President (TJ Adhehitty)
  Expansion
  CUSID now includes University of Manitoba, Simon Fraser University, and Tyndale College.
  -clubs in the East seem to be decreasing and we are making efforts to rejuvenate their status.

Direction of CUSID
-a Mandate Committee has been formed.
-proposed changes will be voted on at the General Meeting to be held at Dalhousie at 2003 Nationals.
-is there an approval of the principle of the committee?
-the committee is to consider the following: new executive position, bilingual nature of CUSID, mechanisms to do so.

CUSID.ca and CUSIDnet
-we now own the rights to all software and documents.
-must now undertaking to determine who has been donating funds to the server.

Sarah Mohoney exists!
-estimated surplus is $3000.00.

North Ams
-we are having a difficult time with APDA.
-According to the Memo of Agreement, the tournament fee is to be determined by both president’s. We are waiting for a response to this from APDA.

• Executive Director (Carissa Whiteman)
  What has been done
  -over the summer, cusid.ca changed servers to increase security and reliability.
  -all rights to CUSIDca and CUSIDnet belong to CUSID and the Executive Director has no personal connection or rights to the involved files.

What needs to be done
-continued update to the links at cusid.ca (POIs and Dino Database).
-bilingual nature of CUSIDnet.
-continue search for who actually donates funds for the server space.

• Treasurer (Allan Ferriss)
  -signing authority was received approximately one week ago.
  -can now access the CUSID bank balance.

• VP Atlantic (Aiden Buckland)
  -absent
  -directed comments to TJ Adhehitty and shows concerns over travel costs and maintaining their clubs.

• VP Central (Zara Lam)
  World’s Travel Arrangements
  -have secured seats at a discounted rate.
  -all deposits were due October 31, 2002.

Membership
-the University of Windsor and Tyndale College have requested provisional membership with CUSID.

Other Issues
-a concern with equity issues are tournaments has been addressed.
-request to Scott Young (2001-2002 National Ombudsperson) to submit an outline for a complaints officer.
-his guidelines are suggestions.

• VP Western (Kyle Kawanami)
  -absent

• Director of French Language Debating (Erik Eastaugh)
  -Erik’s position has been extended to the French Nationals (as per recommendations).
  -Louis Eric Simard has been active in organizing parliamentary debating in Quebec to expand French debating.
  -French Nationals have been bid on by Royal Military College.

6. Motions

• 2002-2003 Budget
  -motioned by Ottawa, seconded by McGill.
  PASSED

• Bilingualism of CUSID
  DISCUSSION:
  -does anyone actually support removing French from CUSID?
  -yes: opposition has been recognized in the Mandate Committee.
  -resources can be better spent in other areas
  -CUSID is doing a poor job at supporting French debate
  -can CUSID do better?
  -separate organization can be created
  -World’s and NorthAms are English
  -is CUSID actively working towards improvement?
  -a bilingual CUSID does not necessarily mean an integration of both.

Bilingual Resolution: Be it resolved that the Canadian University Society for Intercollegiate Debate / Societe Universitaire Canadienne pour le Debat Intercolleigal remain a bilingual student organization.

-motioned by University of Western Ontario and seconded by Hart House
PASSED

• Member Status
  -to become a new member, schools must provide a letter from their institution, a constitution and an executive list. This encourages legitimacy of the clubs.
  -looking to establish a solid foundation for the old (and possibly inactive clubs) to renew their membership and for newly forming organizations.
  -this will achieve a provisional membership by the decision of the CUSID executive (appeal mechanisms are in place if necessary).

Termination Amendment to the Constitution – 7.1 In the situation where a CUSID member has not participated in any CUSID sanctioned tournament for four consecutive years or has not been a member in good standing of CUSID for four consecutive years, that member will be automatically removed from Schedule A of the CUSID Constitution and will lose all accorded privileges. It is highly encouraged that the dormant member reapplies to gain status as a CUSID member and subsequently become a member in good standing.
-motioned by McGill, seconded by St. Mikes.
PASSED

7. New Business

Mandate Committee
-looking for autonomy in clubs and also a structure to oversee.
-new Director for Development and Resources.
-would provide guides, ballots, scoring ranges and active recruitment.
-motion for current executive to continue with the Mandate Committee.
-motioned by Queen’s and seconded by Marianopolis.
PASSED

Ombudsperson & Equity Officer
-would entail no legal responsibility.
-people need to be aware of certain sensitive issues.
-person will need to be approachable.

CUSIDnet Images
-should images be allowed? (Majority feel they should be)
-should their be guidelines?
-further discussion may be necessary, but for the moment images will be allowed.

Bid Requirements
-a form with requirement for tournament bids should include:
-tabs, costs, awards, POIs, equity officer guideline, and underage event plans.

8. Adjournment

-motioned by University of Western Ontario and seconded by Royal Military College.
PASSED