Canadian University Society for Intercollegiate Debate
Central General Meeting
Saturday, November 16, 2002
Carleton University

MINUTES
(Taken by Carissa Whiteman)

1. Call to Order

PRESENT:
TJ Adhihetty, President
Carissa Whiteman, Executive Director
Zara Lam, VP Central

Carleton University
Concordia University
Guelph University
Hart House (UofT)
Huron College
Kings College
McGill University
Queen’s University
RMC
University of Ottawa
University of Western Ontario
Waterloo University

2. Central Update

-This was covered in the last CUSID meeting
REVIEW:
-transportation for World’s has been arranged
-there has been an increase of schools (Tyndale / Windsor)
-implementation of equity officers (suggested for all Central tournaments in the coming years)

3. Bids for CUSID Central Novice Tournament

-review of bid from the University of Western Ontario

-hotel / billeting options
-POIs encouraged
-two equity officers (one male and one female)
-underage policy
-costs (approximately $90.00 / team (billeting) and $165.00 / team (hotel), $95 / judge (hotel))
-traditional discounts

-motioned for approval by McGill and seconded by McMaster.
PASSED

4. Bids for CUSID Central Leger Tournament

-bid by Carleton

-judging n/2
-costs (approximately $192.00 / team)
-equity officers
straight / tight resolutions
-underage policy

-motion to defer until 2003 Nationals by Carleton and seconded by Queens
PASSED

5. Other Business

• Guelph Novice
  -date changed to March 28, 2003 (after Nationals)

• Concordia is back!
  -planning on holding a tournament in the future (this year)
• McGill’s Winter Carnival
  -registration will be deferred until December to accommodate fundraising objectives
• TJ (President)
  -finally agreed with APDA for judges (1 judge will be sent with accommodations, food and travel and will be 1 senior debater)
  -ombudsperson application will be due November 26, 2002
  -outlined requirements for tournament bids and there may be a possible expansion of this into a bylaw
  -RMC will be holding French Nationals February 28 to March 2, 2003

6. VP Central Elections

CANDIDATES
Mike Curry (Waterloo)
Jenn Knoll (Western)
Emma Lowman (McMaster)
Theo McLaughlin (McGill)

-congratulations to Emma Lowman of McMaster University

7. Meeting Adjourned

Canadian University Society for Intercollegiate Debating

General Meeting: November 2, 2002
Chancellor’s Cup, Queen’s University

1. Call to Order

Present:
TJ Adhihetty, President
Carissa Whiteman, Executive Director
Allan Ferris, Treasurer
Zara Lam, VP Central

Acadia University (carried by RMC)
Carleton University
Marianopolis
McGill University
Queen’s University
Royal Military College
Trent University
University of Alberta
University of Calgary
Ottawa University, EDS
Hart House, University of Toronto
St. Mikes, University of Toronto
University of Waterloo
University of Western Ontario

2. Additions to agenda

No additions to agenda.

3. Approval of the agenda

-motioned by Ottawa and seconded by Queen’s.
PASSED

4. Approval of the minutes from pervious meeting

-there are no minutes from the previous meeting (General Meeting at 2002 Nationals, British Columbia).

5. Reports

• President (TJ Adhehitty)
  Expansion
  CUSID now includes University of Manitoba, Simon Fraser University, and Tyndale College.
  -clubs in the East seem to be decreasing and we are making efforts to rejuvenate their status.

Direction of CUSID
-a Mandate Committee has been formed.
-proposed changes will be voted on at the General Meeting to be held at Dalhousie at 2003 Nationals.
-is there an approval of the principle of the committee?
-the committee is to consider the following: new executive position, bilingual nature of CUSID, mechanisms to do so.

CUSID.ca and CUSIDnet
-we now own the rights to all software and documents.
-must now undertaking to determine who has been donating funds to the server.

Sarah Mohoney exists!
-estimated surplus is $3000.00.

North Ams
-we are having a difficult time with APDA.
-According to the Memo of Agreement, the tournament fee is to be determined by both president’s. We are waiting for a response to this from APDA.

• Executive Director (Carissa Whiteman)
  What has been done
  -over the summer, cusid.ca changed servers to increase security and reliability.
  -all rights to CUSIDca and CUSIDnet belong to CUSID and the Executive Director has no personal connection or rights to the involved files.

What needs to be done
-continued update to the links at cusid.ca (POIs and Dino Database).
-bilingual nature of CUSIDnet.
-continue search for who actually donates funds for the server space.

• Treasurer (Allan Ferriss)
  -signing authority was received approximately one week ago.
  -can now access the CUSID bank balance.

• VP Atlantic (Aiden Buckland)
  -absent
  -directed comments to TJ Adhehitty and shows concerns over travel costs and maintaining their clubs.

• VP Central (Zara Lam)
  World’s Travel Arrangements
  -have secured seats at a discounted rate.
  -all deposits were due October 31, 2002.

Membership
-the University of Windsor and Tyndale College have requested provisional membership with CUSID.

Other Issues
-a concern with equity issues are tournaments has been addressed.
-request to Scott Young (2001-2002 National Ombudsperson) to submit an outline for a complaints officer.
-his guidelines are suggestions.

• VP Western (Kyle Kawanami)
  -absent

• Director of French Language Debating (Erik Eastaugh)
  -Erik’s position has been extended to the French Nationals (as per recommendations).
  -Louis Eric Simard has been active in organizing parliamentary debating in Quebec to expand French debating.
  -French Nationals have been bid on by Royal Military College.

6. Motions

• 2002-2003 Budget
  -motioned by Ottawa, seconded by McGill.
  PASSED

• Bilingualism of CUSID
  DISCUSSION:
  -does anyone actually support removing French from CUSID?
  -yes: opposition has been recognized in the Mandate Committee.
  -resources can be better spent in other areas
  -CUSID is doing a poor job at supporting French debate
  -can CUSID do better?
  -separate organization can be created
  -World’s and NorthAms are English
  -is CUSID actively working towards improvement?
  -a bilingual CUSID does not necessarily mean an integration of both.

Bilingual Resolution: Be it resolved that the Canadian University Society for Intercollegiate Debate / Societe Universitaire Canadienne pour le Debat Intercolleigal remain a bilingual student organization.

-motioned by University of Western Ontario and seconded by Hart House
PASSED

• Member Status
  -to become a new member, schools must provide a letter from their institution, a constitution and an executive list. This encourages legitimacy of the clubs.
  -looking to establish a solid foundation for the old (and possibly inactive clubs) to renew their membership and for newly forming organizations.
  -this will achieve a provisional membership by the decision of the CUSID executive (appeal mechanisms are in place if necessary).

Termination Amendment to the Constitution – 7.1 In the situation where a CUSID member has not participated in any CUSID sanctioned tournament for four consecutive years or has not been a member in good standing of CUSID for four consecutive years, that member will be automatically removed from Schedule A of the CUSID Constitution and will lose all accorded privileges. It is highly encouraged that the dormant member reapplies to gain status as a CUSID member and subsequently become a member in good standing.
-motioned by McGill, seconded by St. Mikes.
PASSED

7. New Business

Mandate Committee
-looking for autonomy in clubs and also a structure to oversee.
-new Director for Development and Resources.
-would provide guides, ballots, scoring ranges and active recruitment.
-motion for current executive to continue with the Mandate Committee.
-motioned by Queen’s and seconded by Marianopolis.
PASSED

Ombudsperson & Equity Officer
-would entail no legal responsibility.
-people need to be aware of certain sensitive issues.
-person will need to be approachable.

CUSIDnet Images
-should images be allowed? (Majority feel they should be)
-should their be guidelines?
-further discussion may be necessary, but for the moment images will be allowed.

Bid Requirements
-a form with requirement for tournament bids should include:
-tabs, costs, awards, POIs, equity officer guideline, and underage event plans.

8. Adjournment

-motioned by University of Western Ontario and seconded by Royal Military College.
PASSED

Canadian University Society forIntercollegiate Debating

Central Region Meeting: March 3, 2001
University of Ottawa

ATTENDANCE:

Carelton University
English Debating Society, University of Ottawa (Queen’s proxy)
Hart House, University of Toronto (Trinity & U Vic proxies)
McGill University
Royal Military College
Trent University
University of Guelph
University of Western Ontario (Huron & Kings proxies)
York University

PROCEUDRE:

1. Meeting called to order at 1.25 PM by Delia Salmons, Chair

REPORTS:

2. Central VP
a. High Schools – Contact list distributed.
b. Small Schools – Forum at Nationals, further discussion tabled until forum.
c. Fundraising Package – To be distributed at Nationals

NEW BUSINESS:

3. Bids for Central Canadian Novice Championship

a. University of Western Ontario submits sole bid. Tournament to be held the weekend after Thanksgiving
i. Discussion surrounding future implications for Hart House tournament tabled.
b. Ottawa/Hart House to approve of Western’s bid. PASSED.

4. Bids for Central Canadian Leger Cup.

a. University of Western Ontario submits sole bid
i. Tournament tentatively set for November 23 – 25 – reservations by McGill for having it in November, suggest switching date with Trent in January. Dates to be posted with ratification from Central members.
ii. York/McGill to approve of Western’s bid. PASSED.

ANNOUNCEMENTS:

5. Guelph Novice

a. concerns over the lack of judging support at this year’s tournament.
b. request’s increased support from experienced debaters to judge at tournament.

ADJOURNMENT:

6. The meeting was adjourned at 1.55 PM.

Canadian University Society forIntercollegiate Debating

Central Region Meeting: November 18, 2000
Concordia University

ATTENDANCE:

Carelton University
Concordia University
Dawson
English Debating Society, University of Ottawa
Hart House, University of Toronto
Marionopolis
McGill University
McMaster University
Queen’s University
Royal Military College
Ryerson Polytechnic Institute
Trent University
University of Guelph
University of Victoria College,
University of Toronto
University of Western Ontario
York University

PROCEUDRE:

1. Meeting called to order at 2.07 PM by Ranjan Agarwal, Chair
2. Ottawa/McGill that Attendence of Central Canadian Novice Tournament be added to schedule. PASSED.

REPORTS:

3. President’s Report
a. Leger Cup to be presented by the Royal Military College with a contract to be signed by winner of Central Canadian Regional Championship

4. Vice President (Central Canada) report, presented by Ranjan Agarwal, President
i. Discussion regarding objectives and goals of VP Central
ii. Delia Salmons elected as VP Central.

NEW BUSINESS:

5. Central Canadian Novice Tournament Attendence.
a. A lengthy discussion insued about the schedualing of tournaments
b. Informal resolution to have earlier tournament notifications (before National Championships) so that any conflicts may be addressed before CUSID tournament schedule is created at the National Championships for the following year.

6. Informal agreement that Central Regional Championship bid should be held at Central Regional Championships starting at 2001 Central Regional Championships

ANNOUNCEMENTS:

7. Ottawa/Western to allow date switch for Ottawa and Guelph tournaments respectively. PASSED

8. Request made to include High School Tournaments hosted by CUSID members to be included in yearly schedule as to aviod any sheduling problems

ADJOURNMENT:

9. The meeting was adjourned at 3.03 PM. The next Central Regional Metting is tentitively on January 20, 2001, at McGill University if need is required.

Canadian University Society for Intercollegiate Debating

General Meeting: October 28, 2000
Hart House, University of Toronto

ATTENDANCE:

University of Guelph
Hart House, University of Toronto
McGill University
McMaster University (proxy carried by YorkUniversity)
Memorial University of Newfoundland
Mount Allison University (proxy carried byMemorial University of Newfoundland)
Queen’s University
Royal Military College
Ryerson Polytechnic Institute
Trinity College, University of Toronto
University of New Brunswick – Fredericton(proxy carried by Memorial University of Newfoundland)
University of Regina (proxy carried byUniversity of Alberta)
University of Alberta
University of British Columbia (proxycarried by University of Alberta)
English Debating Society, University ofOttawa
University of Saskatchewan (proxy carriedby University of Alberta)
University of Western Ontario
York University

PROCEUDRE:

1. Meeting called to order at 2.27 PM byRanjan Agarwal, Chair
2. Alberta/McGill that the Agenda beapproved. PASSED.
3. Western Ontario/Ottawa that minutes ofthe 2000 Annual General Meeting be approved. PASSED.

REPORTS:

4. President’s Report:

a. Western Canada is stable; Atlantic Canada seems to be growing;Central Canada has less tournaments but good attendance.
b. St. Clair’s College has been approved as a Provisional Member.
C. CUSID will not raise the Worlds-style issue at 2001 WUDC unless itseems likely that change is possible; CUSID has been in contact with other federations regarding their position.
d. 2001 WUDC registration is closed and tickets should be bought soon; request has been made for a reception from the Canadian High Commission.
e. Nationals and North American Championship bids should be in place by McGill’s Winter Carnival in January.

5. Treasurer’s Report:

a. Proposed budget was reviewed
b. Efforts are being made to locate the current CUSID account and surplus (estimate: $2000)

6. Vice-President (Atlantic Canada)Report:

a. LMM tournament has ceased at UPEI
b. 25 teams from 3 schools registered for Atlantic Regional Debating Championships; expecting 40-50 teams
c. All other tournaments have been reduced to one-day debates
d. Travel costs continue to be prohibitive

7. Vice-President (Western Canada)Report:

a. Five schools in the West; implementing MOU on “Western-style” debate
b. Prospects of new schools in West does exist
c. Web-site is important to Western Canada

8. Director of French Language DebatingReport:

a. Jeux de Commerce has requested judges for their tournament in January
B. McGill, RMC and Ottawa have French wings in development
c. Very few French tournament prospects; no French tournaments scheduled

MOTIONS:

9. Ottawa/York That the budget be approved. PASSED.

a. there was a lengthy discussionregarding whether the cost of speaker trophies should be included in the current budget.

NEW BUSINESS:

10. Anadas Inc. has requested the appointment of a Director of Systems Administration to aid in maintenance ofthe website; the Executive will conduct a search in January for a suitable candidate if needed.

11. RMC/McMaster That CUSID takes responsibility for the Leger Cup, to be presented to the winners of the Central Canadian Debating Championships. PASSED.

ADJOURNMENT:

12. The meeting was adjourned at 3.25 PM.The next General Meeting is on January 20, 2001, at McGill University

CUSID Pro-Forma Budget
For the year ended August 31, 2001