2002 Queen’s University Chancellor’s Cup CUSID Fall General Meeting

Canadian University Society for Intercollegiate Debating

General Meeting: November 2, 2002
Chancellor’s Cup, Queen’s University

1. Call to Order

Present:
TJ Adhihetty, President
Carissa Whiteman, Executive Director
Allan Ferris, Treasurer
Zara Lam, VP Central

Acadia University (carried by RMC)
Carleton University
Marianopolis
McGill University
Queen’s University
Royal Military College
Trent University
University of Alberta
University of Calgary
Ottawa University, EDS
Hart House, University of Toronto
St. Mikes, University of Toronto
University of Waterloo
University of Western Ontario

2. Additions to agenda

No additions to agenda.

3. Approval of the agenda

-motioned by Ottawa and seconded by Queen’s.
PASSED

4. Approval of the minutes from pervious meeting

-there are no minutes from the previous meeting (General Meeting at 2002 Nationals, British Columbia).

5. Reports

• President (TJ Adhehitty)
  Expansion
  CUSID now includes University of Manitoba, Simon Fraser University, and Tyndale College.
  -clubs in the East seem to be decreasing and we are making efforts to rejuvenate their status.

Direction of CUSID
-a Mandate Committee has been formed.
-proposed changes will be voted on at the General Meeting to be held at Dalhousie at 2003 Nationals.
-is there an approval of the principle of the committee?
-the committee is to consider the following: new executive position, bilingual nature of CUSID, mechanisms to do so.

CUSID.ca and CUSIDnet
-we now own the rights to all software and documents.
-must now undertaking to determine who has been donating funds to the server.

Sarah Mohoney exists!
-estimated surplus is $3000.00.

North Ams
-we are having a difficult time with APDA.
-According to the Memo of Agreement, the tournament fee is to be determined by both president’s. We are waiting for a response to this from APDA.

• Executive Director (Carissa Whiteman)
  What has been done
  -over the summer, cusid.ca changed servers to increase security and reliability.
  -all rights to CUSIDca and CUSIDnet belong to CUSID and the Executive Director has no personal connection or rights to the involved files.

What needs to be done
-continued update to the links at cusid.ca (POIs and Dino Database).
-bilingual nature of CUSIDnet.
-continue search for who actually donates funds for the server space.

• Treasurer (Allan Ferriss)
  -signing authority was received approximately one week ago.
  -can now access the CUSID bank balance.

• VP Atlantic (Aiden Buckland)
  -absent
  -directed comments to TJ Adhehitty and shows concerns over travel costs and maintaining their clubs.

• VP Central (Zara Lam)
  World’s Travel Arrangements
  -have secured seats at a discounted rate.
  -all deposits were due October 31, 2002.

Membership
-the University of Windsor and Tyndale College have requested provisional membership with CUSID.

Other Issues
-a concern with equity issues are tournaments has been addressed.
-request to Scott Young (2001-2002 National Ombudsperson) to submit an outline for a complaints officer.
-his guidelines are suggestions.

• VP Western (Kyle Kawanami)
  -absent

• Director of French Language Debating (Erik Eastaugh)
  -Erik’s position has been extended to the French Nationals (as per recommendations).
  -Louis Eric Simard has been active in organizing parliamentary debating in Quebec to expand French debating.
  -French Nationals have been bid on by Royal Military College.

6. Motions

• 2002-2003 Budget
  -motioned by Ottawa, seconded by McGill.
  PASSED

• Bilingualism of CUSID
  DISCUSSION:
  -does anyone actually support removing French from CUSID?
  -yes: opposition has been recognized in the Mandate Committee.
  -resources can be better spent in other areas
  -CUSID is doing a poor job at supporting French debate
  -can CUSID do better?
  -separate organization can be created
  -World’s and NorthAms are English
  -is CUSID actively working towards improvement?
  -a bilingual CUSID does not necessarily mean an integration of both.

Bilingual Resolution: Be it resolved that the Canadian University Society for Intercollegiate Debate / Societe Universitaire Canadienne pour le Debat Intercolleigal remain a bilingual student organization.

-motioned by University of Western Ontario and seconded by Hart House
PASSED

• Member Status
  -to become a new member, schools must provide a letter from their institution, a constitution and an executive list. This encourages legitimacy of the clubs.
  -looking to establish a solid foundation for the old (and possibly inactive clubs) to renew their membership and for newly forming organizations.
  -this will achieve a provisional membership by the decision of the CUSID executive (appeal mechanisms are in place if necessary).

Termination Amendment to the Constitution – 7.1 In the situation where a CUSID member has not participated in any CUSID sanctioned tournament for four consecutive years or has not been a member in good standing of CUSID for four consecutive years, that member will be automatically removed from Schedule A of the CUSID Constitution and will lose all accorded privileges. It is highly encouraged that the dormant member reapplies to gain status as a CUSID member and subsequently become a member in good standing.
-motioned by McGill, seconded by St. Mikes.
PASSED

7. New Business

Mandate Committee
-looking for autonomy in clubs and also a structure to oversee.
-new Director for Development and Resources.
-would provide guides, ballots, scoring ranges and active recruitment.
-motion for current executive to continue with the Mandate Committee.
-motioned by Queen’s and seconded by Marianopolis.
PASSED

Ombudsperson & Equity Officer
-would entail no legal responsibility.
-people need to be aware of certain sensitive issues.
-person will need to be approachable.

CUSIDnet Images
-should images be allowed? (Majority feel they should be)
-should their be guidelines?
-further discussion may be necessary, but for the moment images will be allowed.

Bid Requirements
-a form with requirement for tournament bids should include:
-tabs, costs, awards, POIs, equity officer guideline, and underage event plans.

8. Adjournment

-motioned by University of Western Ontario and seconded by Royal Military College.
PASSED